Finance in Motion | Office Administration & Management Associate (m/f/d)

Finance in Motion | Office Administration & Management Associate (m/f/d)

Finance in Motion structures, manages, and advises almost €4 billion across 10 funds, all classified as Article 9. Founded in Germany, with local expertise from Latin America to Eastern Europe, they have been investing in emerging markets for over 20 years. They specialize in green and social impact through private and public debt, as well as private equity, with a strong alignment to the SDGs. Their evergreen private debt strategies use blended finance to invest directly or via intermediaries, addressing a variety of environmental and social issues, including climate change mitigation, MSME support, sustainable agriculture, and biodiversity.

Finance in Motion, established in 2009, has continuously demonstrated year-on-year growth and expanded into diverse regions and topics. In light of this sustained success, the company is currently in search of an

Office Administration & Management Associate (m/f/d)

Responsible for ensuring effective management of the Luxembourg operations and safeguarding the timely fulfilment of statutory duties and responsibilities in close alignment with the Luxembourg senior management. The Office & Admin Manager will also serve as key liaison for employees at the Luxembourg office, retaining corporate services from Finance in Motion headquarters and managing key relationships with group functions providing corporate services such as finance, accounting & tax, group compliance, IT and Human Resources administration (excluding payroll matters). In addition, support the Luxembourg senior management in the build-out of Finance in Motion’s fund hub. The role is designated (full-time) for a professional with mandatory office presence.

Key Responsibilities:

• Management of daily office activities
• Support to the team members in all day-to-day activities as required for the effective office management, update of the office agenda, resolution databases, and similar
• Onboarding of new hires, organizing working place, stationaries, providing with initial required introduction and guidance,
• Coordination of activities and correspondence with third parties (local contracts pertaining to the Luxembourg office), including management of the governmental educational reimbursement process
• Management of payment transactions (basic office accounting) and petty cash incl. budgeting and monthly reporting to the head office; management of office expenses and basic accounting
• Telephone service, written correspondence, preparation of presentations, assistance in the coordination of the information flow between the Luxembourg Office and Head Office in Frankfurt
• Filing of correspondence and documents according to the electronic and hard filing system of the office
• Purchasing office equipment
• Organisation of meetings and workshops, marketing activities, travel and accommodation arrangements for visitors and local staff
• Support the Luxembourg Senior Management in maintaining a documented management process, such as the drafting of Standard Operating Procedures (“SOP”) and Terms of Reference (“ToR”) when relevant.

What they expect:

• Relevant experience in office management in Luxembourg
• University degree in a relevant field
• Diligent and responsible business conduct to safeguard the timely fulfilment of statutory duties and responsibilities as applicable for the Luxembourg branch operations
• Comfortable and representative in dealing with external visitors and senior managers
• Demonstrate commitment to producing high quality work and to timeframes required
• Excellent planning and organisational skills, with a service minded and flexible mindset
• Sound knowledge of Ms-Office
• Ability to work independently
• Team player
• Fluent in English and good knowledge of French, Luxembourgish is a plus.

What the successful candidate can expect:

• An agile, widely diverse international working environment with over 60 nationalities that is keenly interested in making a positive difference through their work and who share a collaborative, can-do spirit.
• A job that allows you to fully utilize and expand your skills within an innovative, hands-on company culture.
• A purpose-driven, performance-oriented company that rewards above-average results.
• An organization dedicated to providing effective training and upskilling to its employees.

Finance in Motion it’s 300 plus employees working from their 16 offices worldwide, who are dedicated to promoting sustainable development through market-based finance solutions. If you enjoy tackling complex challenges in a hands-on manner and are seeking an adaptable and motivating work environment, they would very much like to hear from you.

Learn more about working at Finance in Motion here: Finance in Motion – Careers
Contact: Global Talent Acquisition I recruiting@finance-in-motion.com