Finance in Motion | Associate – Corporate Secretary Services (m/f/d)

Finance in Motion | Associate – Corporate Secretary Services (m/f/d)

Finance in Motion structures, manages, and advises almost €4 billion across 10 funds, all classified as Article 9. Founded in Germany, with local expertise from Latin America to Eastern Europe, they have been investing in emerging markets for over 20 years. They specialize in green and social impact through private and public debt, as well as private equity, with a strong alignment to the SDGs. Their evergreen private debt strategies use blended finance to invest directly or via intermediaries, addressing a variety of environmental and social issues, including climate change mitigation, MSME support, sustainable agriculture, and biodiversity.

Finance in Motion, established in 2009, has continuously demonstrated year-on-year growth and expanded into diverse regions and topics. In light of this sustained success, the company is currently in search of an

Associate – Corporate Secretary Services (m/f/d)

They are seeking a highly organized and detail-oriented Associate to join their Corporate Secretary Services team. The successful candidate will work closely with the Corporate Secretary Services team to ensure compliance with corporate regulations, facilitating board meetings and providing effective administrative support to the board of directors of the funds managed by Finance in Motion.

Key responsibilities:

• Assist in coordinating board meetings of the funds, including managing timelines for preparing agendas, presentations and documents.
• Communicate with internal and external counterparties to ensure timely delivery of board meeting materials.
• Provide executive support to the Corporate Secretary and assist with scheduling and correspondence.
• Compile and update Board and Committee meeting packages, using Board Portal software.
• Support on the drafting of corporate records, including board minutes, resolutions, follow-up actions and other meeting documentation.
• Ensure timely follow-up on action items and board decisions and coordination with internal stakeholders.
• In close collaboration with the Corporate Secretary Services team and other stakeholders, coordinate the maintenance and update of corporate governance policies and procedures.
• Support corporate governance initiatives, and development of policies and procedures.
• Assist in ensuring compliance with corporate governance regulations and company policies.
• Assist in the preparation and submission of regulatory filings to the financial regulatory authority in Luxembourg (CSSF).
• Lead and facilitate communication between the Board and service providers. Support the Fund Administrator in communication with shareholders of the Fund.
• Review and enhance the electronic filing system of corporate documentation.

What they expect:

• At least bachelor’s degree in law, Business Administration, or a related field.
• Minimum of 3-5 years of experience in a similar role, preferably within the investment fund industry, ideally in Luxembourg.
• Knowledge of corporate governance, company law or financial services regulations. Experience in Luxembourg corporate law and regulatory requirements is an asset.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills in English; proficiency in French or German is a plus.
• Proficiency in Microsoft Office Suite.
• High level of integrity and professionalism.
• Exceptional attention to detail and organisational skills, with the ability to manage multiple priorities effectively.
• Proactive, self-motivated and collaborative team player.
• Strong problem-solving and decision-making skills.

What the successful candidate can expect:

• An agile, widely diverse international working environment of over 60 nationalities that is keenly interested in making a positive difference through their work and who share a collaborative, can-do spirit.
• A job that allows you to fully utilize and expand your skills within an innovative, hands-on company culture.
• A purpose-driven, performance-oriented company that rewards above-average results.
• An organization dedicated to providing effective training and upskilling to its employees.
• A company that offers a flexible and amicable work environment, placing a high value on work-life balance.

Finance in Motion it’s 300 plus employees working from their 16 offices worldwide, who are dedicated to promoting sustainable development through market-based finance solutions. If you enjoy tackling complex challenges in a hands-on manner and are seeking an adaptable and motivating work environment, they would very much like to hear from you.

Learn more about working at Finance in Motion here: Finance in Motion – Careers
Contact: Global Talent Acquisition I recruiting@finance-in-motion.com